Automated Appointment Scheduling and Calendar Sync:

When a patient schedules an appointment through IntakeQ, the appointment is automatically added to Outlook’s calendar. Any updates, reschedules, or cancellations are synced in real-time between the two platforms. Reduces the need for manual calendar management. Ensures all staff members have up-to-date schedules. Minimizes scheduling conflicts and improves team coordination.

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Pre-Appointment Forms and Email Reminders:

When an appointment is added to Outlook via IntakeQ, an automated email reminder is sent from Outlook to the patient. The email can include pre-visit instructions and links to intake forms that need to be completed before the appointment. Increases form completion rates by automating reminders. Reduces no-shows with timely appointment reminders. Streamlines onboarding by ensuring patients are prepared.

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Post-Appointment Follow-Ups and Feedback Requests:

After the appointment, IntakeQ triggers an automated follow-up email via Outlook. This email can include a feedback survey, post-care instructions, or reminders to book a follow-up appointment. Collects valuable patient feedback to improve care. Enhances patient retention by ensuring timely follow-ups. Reduces administrative workload with automated communication.